Office Administrator

Contract  |  Charlotte, NC Preferred  |  Reports to CEO & COO

About Rabbu

Rabbu is building the platform that connects every step of short-term rental investing for a $100B+ market. Think of us as the E*TRADE or Coinbase of STR investing — making what has historically been a fragmented, opaque process as straightforward and professional as trading a stock or buying crypto.

We’ve spent five years building the data moat, the audience, and the marketplace infrastructure. Now we’re in the growth phase — deploying capital, scaling the team, and moving fast. Every role we hire right now has real ownership, real impact, and a front-row seat to what it looks like to build a category-defining company.

The Opportunity

We’re a lean, fast-moving team and we need an Office Administrator who keeps the operational layer running smoothly and invisibly. This role owns the day-to-day administrative and operational tasks that shouldn’t be on a founder’s plate — bill pay, vendor coordination, scheduling, compliance filings, and office logistics.

The volume isn’t overwhelming, but the stakes on certain items — particularly compliance and regulatory deadlines — are real. We need someone who stays ahead of those proactively, handles them before they become urgent, and keeps leadership informed without requiring them to be involved.

The best version of this role is invisible to leadership: things get done, deadlines don’t get missed, and administrative tasks stop landing on founder plates.

What You’ll Own

• Bill pay and expense processing — fully owned and on autopilot
• Compliance and regulatory calendar: tracking, filing, and managing deadlines proactively
• Vendor relationship management: contracts, renewals, coordination, and communication
• Scheduling and calendar management for the CEO and COO
• Office logistics and day-to-day operational tasks
• Surfacing items that need a leadership decision — without escalating things that don’t

What We’re Looking For

• 2+ years in an administrative, operations, or office management role
• Experience handling compliance filings, regulatory deadlines, or similar high-stakes administrative work
• Highly organized, proactive, and autonomous — you figure things out and follow up without being asked
• Comfortable with digital tools and willing to adopt new ones — AI-assisted workflows a plus
• Discreet and trustworthy — you’ll have access to sensitive business information
• Charlotte-based strongly preferred for office logistics; remote considered for the right candidate

Why Rabbu

• Real ownership of an important function at a growing startup
• Autonomy to build efficient systems and processes rather than following a rigid playbook
• Close working relationship with a hands-on founding team
• Opportunity to grow with the company as the administrative function scales

Thank you for your consideration!

How to Apply:

Send a cover letter and resume to apply@rabbu.com

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