Chief Financial Officer

The Chief Financial Officer will work closely with the Chief Executive Officer as an active participant in setting the strategic direction of the corporation. Position will be responsible for directing the fiscal functions of the corporation in accordance with generally accepted accounting principles and cost reimbursement principles relating the private medical practice industry and in keeping with the goals and objectives of the organization. This person will work closely with the CEO in the strategic management and growth of the overall practice operations. Through staff reporting to this position, he/she has responsibility for all financial planning, financial reporting, business office and treasury functions, capital and operating budgets and contracting with providers and third party payers within the scope of the policy and procedures defined by Charlotte Eye Ear Nose and Throat Associates. 

Essential Functions:  

• As a true business partner to the CEO and department presidents, assess organizational performance against both the annual budget and company’s long-term strategy. 
• Develop tools and systems to provide critical financial and operational information to the CEO and make actionable recommendations on both strategy and operations. 

• Engage the board finance, audit, and investment committees around issues, trends, and changes in the operating model(s) and operational delivery. 
• Assist in establishing yearly objectives and meeting agendas, and selecting and engaging outside consultants (auditors, investment advisors). 

Skills and Abilities: 

• Strong interpersonal and communication skills 
• Clear, concise and persuasive writing and presentation skills 
• Strong orientation to deadline and detail 
• Demonstrated ability to work effectively and congenially with employees at diverse levels 
• Proficient in Microsoft Office applications 
• Capable of motivating personnel 
• Decisive and exercises good judgment under pressure 
• Ability to deal with a variety of abstract and concrete variables 
• Ability to manage a diverse and demanding workload 
• follow instructions, and ability to meet deadlines. 
• Additional Skills/Requirements (preferred) 
• Experience with professional/technical staff other than clinical. 

Core Competencies

Executive Management: 

• Serve as a member of executive leadership team 
• Participate in key decisions pertaining to strategic initiatives, operating model and operational execution 

Financial Planning and Analysis:

• Prepare and maintain regular financial planning reports; Monthly profit and loss statement by department (vs. budget). 
• Complete analysis of financial results; Develop recommendations (strategic and tactical). 
• Develop and execute analysis of various business initiatives (e.g., opening new operations, asset acquisition, new service launches). 
• Develop and maintain capital budget. 
• Assist in development of financial planning and analysis exercises/reports. 
• Participate in calls with Lenders. 

Finance: 

• Oversee cash flow planning and ensure availability of funds as needed. 
• Oversee cash, investment, and asset management. 
• Oversee financing strategies and activities, as well as banking relationships. 
• Develop and utilize forward-looking, predictive models and activity-based financial analyses to provide insight into the organization’s operations and business plans. 

Planning, Policy, and Investor Relations: 

• Coordinate the development and monitoring of budgets. 
• Develop financial business plans and forecasts. 
• Participate in corporate policy development as a member of the senior management team. 
• Engage the finance committee of the board of directors to develop short-, medium-, and long-term financial plans and projections. 
• Represent the company to financial partners, including financial institutions, investors, foundation executives, auditors, public officials, etc. 
• Remain up to date on private physician practice audit best practices and state and federal law regarding private physician practice operations.  

Accounting and Administration: 

• Oversee the accounting department to ensure proper maintenance of all accounting systems and function; supervise company finance staff. 
• Ensure maintenance of appropriate internal controls and financial procedures. 
• Ensure timeliness, accuracy, and usefulness of financial and management reporting for federal and state funding agencies, foundations, and company’s board of directors; oversee the preparation and communication of monthly and annual financial statements. 
• Coordinate audits and proper filing of tax returns. 
• Ensure legal and regulatory compliance regarding all financial functions. 

Team Management: 

• Mentor and develop a direct team managing work allocation, training, problem resolution, performance evaluation, and the building of an effective team dynamic. 
• Guide larger, cross-divisional teams outside of direct span of control.  

Accounting Activities: 

• Oversee preparation of month-end, quarter-end and year-end financial statements 
• Review all month-end closing activities including general ledger maintenance, balance sheet reconciliations and corporate/overhead cost allocation 
• Enhance and implement financial and accounting systems, processes, tools and control systems 
• Serve as final point of escalation for Accounts Receivable/Accounts Payable issues 
• Serve as a key point of contact for external auditors; Manage preparation and support of all external audits 

Cash Management: 

• Oversee weekly cash management; Approve weekly payables; Execute check signing 
• Oversee AR management and provide support to collections activities. 

Insurance/Real Estate/Legal Affairs:

• Manage the company’s insurance program 
• Manage the company’s real estate affairs consisting of leases and sub-leases with various landlords; Negotiate new leases or lease renewals; Coordinate with real estate counsel 
• Manage the company’s legal affairs in the areas of cargo claims, bankruptcies and other small claims matters 

Accountability 

Our mission is to be the premier eye, ear, nose, and throat group providing comprehensive, quality, and ethical healthcare to all in the Carolinas; to provide a favorable environment for the delivery of healthcare; and to provide for the wellbeing of the physicians and the employees of Charlotte Eye Ear Nose & Throat Associates, P.A. 

Supervisory Responsibilities 

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws for department. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 

Directly supervises the Director of Revenue Cycle, Manager of Data Analytics & Business Intelligence, Accounting Manager, Financial Analyst, and Payroll Administrator. Responsible for a team of approximately 60 employees under the Accounting/Finance/Business Office umbrella. 

Qualifications

Education:

• Bachelor’s degree required.
• CPA and/or MBA strongly preferred.

Experience:

• Five years’ required of healthcare experience as a CFO or equivalent, managing a budget of $150 million or more.

Certificates, Licenses, Registrations:

• Certification in Healthcare Compliance and Healthcare Privacy preferred; certifications required within one year of hire

Training Period:

• 30- 60 days to train and orient for proficiency in job functions
• Healthcare compliance and privacy training and certifications must be completed within one year of hire.

Work Environment

The work environment characteristics described are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type and Expected Hours of Work                                                                                                                          

Full time, Monday-Friday schedule. Must have flexibility to work the amount of time required to meet expectations for the position, which may include some evening and weekend hours.

Physical and Mental Requirements:

• The physical and mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Physical Demands:
• While performing the duties of this job, the employee is consistently required to talk or hear.  The employee frequently is required to drive, stand, walk and sit; there will be repetitive motion with hands using a keyboard and mouse. Must be able to travel to CEENTA offices
• Mental Demands:
• Handle multiple concurrent tasks and changing priorities. Must be able to focus and multi-task in busy environment, with the ability to successfully handle stressful situations in a calm and professional manner. Must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, make decisions objectively, and prioritize tasks and responsibilities.
• Lifting/Carrying*
• 1-10 pounds Frequently
• 11-20 pounds Frequently
• 21-30 pounds Never/Rarely
• Pushing/Pulling*
• 1-10 pounds of force Occasionally
• 11-20 pounds of force Occasionally
• Positioning
• Sitting Frequently
• Repetitive movements with hands Never/Rarely
• Bending/Stooping Occasionally
• Reaching – Arms Extended Occasionally
• Standing Occasionally
• Walking Occasionally
• Conversation Yes
• Telephone Equipment Yes
• Telephone Transcription No
• Background Noise Yes

Travel:

• Up to 20% travel across CEENTA locations as business needs arise.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. In addition to those essential functions identified above, individuals in this position are also responsible for performing other duties or tasks that may be assigned. CEENTA retains the discretion to ad or change the essential job functions of this position at any time without notice.